Legacy accounting software and e-invoicing: four options
A vendor upgrade, a connector, the UJP portal or new software — a comparison for companies whose software has no e-invoicing.
Many companies run software they’ve used for years and know well. If it has no e-invoicing, you don’t have to replace it right away. Here are the options.
1. Upgrade with your current vendor
The simplest route, if the vendor ships an e-invoicing module in time. Ask: when, how much, does it support receiving and rejecting incoming invoices, and has it been tested on the UJP pilot platform?
2. A connector to your existing software
If the software has a database or an invoice export (XML, CSV, Excel), a connector can read invoices, convert them to UBL 2.1, sign and send them to UJP, and bring the status back. The software stays the same and people keep working as before.
3. The UJP portal
The Public Revenue Office has announced a client app and web portal for smaller companies without their own systems. For a few invoices that may be enough — but it means manual entry, separate from your software.
4. New software
This makes sense if the old software doesn’t fit anyway — no support, doesn’t run on new computers or doesn’t cover your processes. Then e-invoicing is a good reason to switch.
Comparison
| OPTION | FOR WHOM | RISK |
|---|---|---|
| Upgrade | the vendor is active | the vendor sets the timing and price |
| Connector | the software has a database or export | the data needs checking |
| UJP portal | few invoices | manual work, double entry |
| New software | the old one doesn’t fit | the biggest change for staff |
What to do this week
- Ask your vendor about e-invoicing in writing.
- Check whether the software can export invoices.
- Count how many invoices you issue and receive per month.
- Get a qualified certificate if you don’t have one.
We can check whether your software can be connected. More about e-invoicing integration →